Revised Committee Duties for 5/18 A-May-Zing
Committee DutiesHere's the link for signing up: TBD
SUE and KARIN
ENTERTAINMENT
decide what the entertainment will be--cocktail hour & during the event
research the entertainment
plan for the needs to be met for all entertainment
plan where in the program they will be
entertainment includes “live” and “canned” entertainment (ie music played during dinner from an iPhone play list)-HEATHER
OPEN
DECORATIONS
Decide to obtain table napkins including color choice or just obtain decorative napkin holders and purchase, pass off to Roche for set up
Welcome/check in areas, table coverings, flowers? Or? free standing displays, wall art as permitted
consider the entrance decor, auction podium, bar area
determine who will make/order the decorations
Help the silent auction committee with enhancing auction tables
plan needs for set-up (work with other committees - Silent Auction, Live auction posters)
determine number of workers needed
facilitate the set up
facilitate the gathering of SIFRI provided decor
SUE
FOOD
decide the menu for the food stations
communicate with Ashley the Event Coordinator at Roche
Dessert: determine the ‘what’ facilitate the process, deliver to Roche for presentation or serving
MARY
BEVERAGES/BAR
organize pick up and delivery of donated wine
organize drink ticket creation/distribution - Discuss with Ashley for best process.
OPEN???
PATRON CARE PROCESS: Auctria home page
Ticket price and quantity
"Heads or Tails" add-on with patron beads
$1500 Donor Table Sales
Table seating requests and/or assignments
Cancelation process
Waitlist process
NINA
CHECK-IN
plan the procedure to be used from Auctria
determine needs for the night of the event (eg, greeter escorts)
efficient paddle distribution and collection
work with checkout committee on how to create personalized informational envelope to inform patrons of table
SUE
PARKING
work with the venue to inform patrons where to park and ADA patron handling
NINA
CHECK-IN
plan the procedure to be used from Auctria
determine the location for "check in" which is paddle and packet (clear plastic 8.5" x 11" envelope) containing the informational insert, beads, drink tickets, and ect TBD
NINA
CHECK-OUT
plan the procedure to be used from Auctria
determine needs for the night of the event
work with Check-In committee on how to best coordinate efforts
work with the auction committee to coordinate procedure for determining winners
obtain necessary equipment for check-out
MARCY AND CAROL
AUCTIONEER Script and VENUE "Slide show"
plan and execute the procedure to ensure maximum live auction results
need scribes with printouts that ensure legibility to accurately count the paddle raises
include video of live testimonials
MARCY AND CAROL
LIVE AUCTION: all entered in Auctria
determine actual number of live auction items
determine best items to obtain for the live auction
plan how best to display auction items
plan how to advertise the items
add rehearsal time for Farhad in advance of event
MARCY AND CAROL
SILENT AUCTION: all entered in Auctria
determine actual number of silent auction items desired
get membership to help obtain items
plan how best to display auction items
plan how to advertise the items
use Auctria tools for bidder sheets
Online AUCTION: all entered in Auctria
determine actual number of online auction items desired
get membership to help obtain items
plan how best to display auction items
plan how to advertise the items
use Auctria tools for bids
BARBARA MARRETT
SET-UP
set table decor and arrange check-in area
plan needs for set-up (work with other committees - Silent Auction, Live auction posters and decorating)
determine number of workers needed
facilitate the set up
BARBARA SHARP
CLEAN-UP
plan for removal of our items and/or work with other committees
determine number of workers needed
Napkins collected if purchased/centerpieces/ silent auction table/check in table, etc.facilitate the clean up
organize items for removal who takes what and where it goes
NO tableware bussing, wipe down, washing etc. ist International ofFriday Harbor