December Fundraising Minutes
AGENDA
FRC MEETING 12/11/24
NOON
ZOOM
https://zoom.us/j/93831143871?pwd=Ra5XXBeN5KnfrOFcqiakYLvbgklrpU.1
Meet, greet and catchup
Present: Carol, Mary, Karin, Marcy, Nina, Sue
* Sue will take minutes
* Discussed need for Committees headed by FRC member to accomplish all tasks for Gala.
* Discussed parking signage at event- Ashley at Roche Sue will follow up
Wine Donation: Sue to Ask Denise to Ask Anna Marie. Other wine asks- Kathy Kane, Coho
Discussed wine servings and even at 100 people, 3 cases are not enough, need 4.
2. Review Status of Sponsorships
* We reviewed the sponsorship spreadsheet and identified a need to find additional sponsors to offset the cost of the event.
* Have $5750 pledged. Need to $8750 to almost break even on event costs.
3. Review of financials compared to 2023.
Decided sell 120 tickets at $125 pp including 2 drinks. Wine is no cost per glass for us but the beer is $5.95 per serving for us. Sue will ask Ashley, from Roche, about the history % of beer drinkers to determine possible cost.
Sue will ask Ashley for an updated cost sheet based on 120 people. Will also ask for the $1000 to be deducted AFTER the 25% service Fee.
Sue’s Roche list:
Inform of 120 guests including two drink tickets
confirm wine is no cost - except for $5. corkage fee per bottle
review that beer is 5.95 per pour
Tell we need four cases of wine at the $5.00 per bottle agreed upon corkage fee
4. Review of Committee Responsibilities and need for revision and action on signups. Use the online Volunteer signup for this?
* Nina and Sue to put specifics on the Committee duties sheet (found on Members Only section on Sifri website, first item) and get it out to FRC.
5. Theater Fundraiser: Karin
Info shared on recent fundraiser:
The theater purchased four trips through 3 online sites to be auctioned off-
St Andrews/Scotland two were purchased at 4200 and sold for $7000 each. Karin I hope that is correct.
Broadway show tickets purchased and sold
Rolling Sushi very popular bid
Charter boat around the island: Cynthia and Chris Burke donated
Most bid upon item: Private wine tasing with Stan
We need to build on outreach - create a buzz about the event
Press about scholarships
Megan from Key Bank is a former Siri Scholarship winner - invite her to speak about that experience/benefit before the scholarship paddle raise.
Talk about what we do for the community in press releases
Talk about total $$ in scholarships and awards
Focus that the dinner at Roche is support scholarships, awards, CTTF
Have Heather ( Sue will follow up) do a short video interview with former $$$ winners and post to the Local TV station.
Send the FYI ( Follow your investment) to bank Presidents.
Post on FB, online Journal
6. To do:
Duplicate FYI news and put copies at salons, Peace Health, Dentists-anywhere people sit.
Entertainment between auction items
Identify heavy hitters in the community and reach out to them to be either a sponsor or an anonymous sponsor.
Next Meeting Wednesday January 8 at noon via Zoom
Happiest of Holidays!!