A-May-Zing Event Teamwork

Minutes

FRC 1/15/2025

Noon - 1:30 Via Zoom

https://zoom.us/j/93831143871?pwd=Ra5XXBeN5KnfrOFcqiakYLvbgklrpU.1

Present: Karin, Marcy, Barbara, Carol, Mary and Sue

Absent: Suzy and Nina

Overarching goals:

Elevate the event

Tie the Marketing to the Tables

Make this the event people are talking about

1. Sponsors update

• Aeronautical: No

• Banner: $500 verified will send

• Coldwell Banker: $500 verified will send

• Fly Guys: Marcy will ask

• Friday Harbor Electric: Received $500

• Heritage Bank: Mary still working on it

• IPS: Received 1/15 $500

• Kenmore: No sponsor, gave 2 RT tickets

• Key Bank: $1000 verified will send

• Valmark: $500 received

• Luxel: $500 received

• NW Island Escapes: VRBO Mary???

• Roche: Verified $500 will send

• Rock Island $2500 received

• Savi Bank: Mary $1000 still working on it. New Bank mgr verifying that amount was given

last year

• San Juan Air: No gave two tickets

• Point to Point: Two Tickets (Mary)

ACTION ITEMS:

1. SPONSORSHIPS ASK OR REMIND

Marcy: Ask Fly Guys for a Sponsorship

Contact Pollads alse get address for save the date give to Nina if not in file

Sue: Brewery or ask for dinner for 8 donationCorliss Construction: Sponsor or gravel donation

Carol: Dr Horn Sponsor ask, or donate Sonic Care or?

Mary: San Juan Vineyards: Sponsor or case of wine

Heritage Bank

Northwest Island Escapes (VRBO)

Savi Bank

Point to Point: Mary or two tickets if no sponsor

Nina: Wells Fargo Bank

Browne’s

Ace

Windemere

2. Karin to ask Alex, a guitarist to play during cocktail hour. Will give dinner tickets

3. Sue to ask Darlene about her suggestion to donate the pretty white lantern arrangements

from the Holiday Party. I will ask her for some pictures.

Discussed Heads and Tails Game during Auction. Sell with tickets either $20 0r $25. Also

opportunity to buy at table by adding bidding number on the signup. Sue will donate $200

Duck Soup certificate as the prize. Need stickers: I’m for Heads I’m for tails for the game

Idea: Little papers in balloons that are purchased for ??? that have prize papers inside or

with a Thank you for supporting us . Tie to chair and all pop at once.

Do different activities each year, change it up, so the event is new and fresh

Decor: Centerpieces : Should patrons bid/buy or we give away?

Plant with flowers

Sparkle fans

DECISION:

1. Donations in lieu of ticket buying, less than $500, etc will be listed as a group (see ideas

for title) in alpha order. Inform members who donate instead of buying a ticket will be alpha

listed as Patrons, Valued Supporters or Member Sponsorship - still to be decided. \

2. Ticket prices $125. Tables $1500

3. Place some silent auction item outside 6 -8 teasers. Closes when we go inside. ( How will

they know their paddle number to bid as they have not checked in yet… We could remind them

when they ticket verification arrived via email. ??4. Theme; Spring Sparkle

2. Menu review

Approved as presented

3. Second payment: $7374.00 sent last Friday

4. Committee Selections

Entertainment: Sue and Karin

Create Awareness /drive attendance: Nina, Suzy, Nancy D. ad Heather

Set Up: Barb M

Clean Up: Barb S (I still have to ask- she is in Hawaii

Need a chair of Decorating a member?

4B. Things to add to event:

• Photo Op area Sparkly balloons in arch or column Ask attendees to post on FB

• Bunch less than $500 donations on a Valued Supporters section listing in alpha order

• Obtain single bottle of good wine for auction

• Have recipients of Awards, CTTP and scholarships a video themselves on their phones of the

impact our support had on their lives. 30 - 60 seconds to be collated and shown during

appropriate auctions. Snow, Eltinge and Felso are former High School Scholarship

recipients. Eileen to furnish a name we can contact regarding a willing recipient of CTTP.

Perhaps Family Resource Center would discuss and video the difference our contributions

meant, or Rotary?

5. Discuss ideas for decor/theme

Spring Sparkles is the Theme

Sparkle lights on table

Order place card holders for purchased tables labels

Colored napkins and silver holders

Plants on tables

Have Table Donated by:…… on the tables

6. Save the Date postcards: Mail out date by 2/1. Suzy will put stamps and labels on and

get them in the mail. Design needed some tweaking and Marcy and Barbara are working on it.

Print many more than needed. Take to: Peace Health, Dentists, Lime Kiln, Duck Soup,

Anywhere people sit and wait we need a pile of post cards. Give to members to distribute,

especially to doctors, other professionals or business owners. ie: Sue will personally give to

Vern Howard and Rich Komen. Idea of having members take 5 and mail them out to people they

know after checking the spreadsheet of who will have already received one. Will members go

online and check the list? Or, they can just hand them out to folks.7. Ticket Sales Start Date 3/15

Need Auctia site up and running - Denise - hopefully

Sifri webpage info and link to Auctria- Nina

Decided: Will advertise corporate or group tables for $1500. Tax write off for donor.

Signs on Table: Table donated by: ……

8. Third FYI (Follow Your Investment Newsletter) to Donors

Delayed until late February or early March in time to announce May 18?? or only

accomplishments. Add the FRC December project.

9. Roche Visitation January - Marcy, Karin and Barbara and ? will attend on Saturday,

January 25 at noon. Check in at the main desk and ask for Laura. Perhaps lunch afterwards.

10. We need a secretary. Highly coveted position, enormous rewards and renumeration

Looks like Sue still has this job. :(