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A-May-Zing
May 9
Dinner Fundraising Event

We need your help!  Please sign up and join us to organize a great event!

Committee Duties
Here's the link for signing up:  volunteersignup.org/4JWKM

ENTERTAINMENT

  • decide what the entertainment will be

  • hire the entertainment

  • plan for the needs to be met for all entertainment

  • plan where in the program they will be

  • entertainment includes “live” and “canned” entertainment

 

DECORATIONS

  • decorations include table, free standing, wall art as permitted

  • consider the entrance decor, auction podium, bar area, food stations, etc.

  • determine who will make the decorations

  • if possible, help the silent auction committee with enhancing auction tables

 

FOOD

  • decide the menu for the food stations

  • determine who will prepare the food

  • plan and obtain individual serving pieces—plates, napkins, flatware, etc.

  

BEVERAGES/BAR

  • plan alcoholic and non-alcoholic beverages to be served

  • plan serving stations

  • cost of beverages is included in the ticket price

  • determine how to get ingredients needed

  • organize the service of drinks the night of the event​

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PARKING and/or SHUTTLE TRANSPORTATION

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CHECK-IN

  • plan the procedure to be used

  • determine needs for the night of the event

  • work with check-out committee on how to best coordinate efforts

CHECK-OUT

  • plan the procedure to be used

  • determine needs for the night of the event

  • work with Check-In committee on how to best coordinate efforts

  • work with the auction committee to coordinate procedure for determining winners

  • obtain necessary equipment for check-out
     

LIVE AUCTION

  • determine actual number of live auction items

  • determine best items to obtain for the live auction

  • plan how best to display auction items

  • plan how to advertise the items

 

SILENT AUCTION

  • determine actual number of silent auction items desired

  • get membership to help obtain items

  • plan how best to display auction items

  • plan how to advertise the items

 

SET-UP

  • plan needs for set-up (work with other committees)

  • determine number of workers needed

  • facilitate the set up

 

CLEAN-UP

  • plan needs for clean up (work with other committees)

  • determine number of workers needed

  • facilitate the clean up

  • organize items for removal

  • have crew for removing all items required

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